The Booking Calendar

WebWorkstationMobile

The booking calendar is where you see your day-to-day schedule at a glance. It shows all bookings, available slots, and blocked times for an activity and location, helping you manage your day, spot openings, and quickly create or modify bookings.

Open The Calendar

Open ZynoSales > Bookings, then select Calendar. Choose an activity and, when your organization has more than one location, choose a location.

If no activity or location is selected, the calendar asks you to select them before it loads bookings.

The booking calendar shows capacity and booking status for the selected activity, location, and date.

Calendar Views

Each activity is configured with a calendar display mode during activity setup. Depending on the activity, the calendar renders as a time block view, resource columns view, or slot grid view.

On wider screens, use Day and Week to change the date range. On narrow mobile screens, the calendar stays in day view.

Time Block View

Bookings appear as colored blocks on a vertical timeline. Each booking shows the customer name, service, and time. This is the simplest view and works well for activities with a straightforward schedule.

Best for: Activities with few resources, group classes, or any situation where you just need to see what is happening and when.

Resource Columns View

Each resource gets its own column, with bookings displayed as blocks within each column. This view makes it easy to see which resources are occupied and which are free at any given time.

Best for: Hair salons (one column per stylist), bowling alleys (one column per lane), any business where you need to track multiple resources side by side.

In this view, you can quickly identify gaps in a specific resource's schedule and create bookings directly by selecting an open time in a resource's column.

Slot Grid View

Time slots appear as a grid with capacity indicators. Each cell shows how many spots are filled versus available. As a slot fills up, the visual indicator changes to reflect remaining availability.

Best for: Fixed-slot activities like group classes, wind tunnel sessions, or any activity where you care more about how full each slot is than which specific resources are assigned.

What You See on the Calendar

Each booking entry on the calendar typically shows:

• Customer name — Who the booking is for (from the linked sales transaction).
• Service name — The product that was booked (for example, "Haircut" or "4-Min Flight").
• Time — The start and end time of the booking.
• Status — A visual indicator of the booking's current state (pending, confirmed, checked in, in progress, completed, cancelled, or no-show).
• Resource — Which resource is assigned (in resource columns view, this is implied by the column).

Blocked times appear as shaded regions on the calendar and cannot be booked into.

Buffer times (setup and cleanup periods) appear as lighter shaded areas before and/or after bookings, so you can see why a gap exists even though it is not available.

Checking Availability

The calendar shows available slots alongside existing bookings. Available times appear as open space (or empty grid cells in slot grid view). You can select an open slot to begin creating a new booking.

The availability shown on the calendar accounts for all factors — the activity schedule, resource schedules, blocked times, existing bookings, buffer times, and capacity limits. If a slot appears available on the calendar, it can be booked.

Creating Bookings from the Calendar

To create a new booking directly from the calendar:

1. Select or right-click an available time slot.
2. Choose Create Booking, Create Booking — the selected time, or Book a product... when that option appears.
3. ZynoSuite opens Salespoint with the selected booking time carried forward.
4. Add the bookable product, attach or create the customer, and save or complete the sale.

The booking is created along with a sales transaction containing the booked items. See Managing Bookings for the full booking creation workflow.

Calendar Interval

The calendar grid is divided into time increments based on the activity's calendar interval setting. For example, if the interval is 15 minutes, the timeline shows divisions at 9:00, 9:15, 9:30, 9:45, and so on. This affects all three calendar views.

If no calendar interval is set on the activity, the grid uses the slot duration (for fixed and variable activities) or adapts to the booked service durations (for resource-driven activities). You can configure the calendar interval in activity setup.

Calendar Navigation

• Date picker — Jump to a specific date.
• Today button — Return to the current date.
• Forward / back — Move one day or one week at a time depending on the selected Day or Week view.
• Refresh — Reload bookings, blocked times, and resource schedules.
• Show notes — Toggle booking notes on supported views.
• Compact / calendar view — Switch between denser and more calendar-like layouts on supported views.
• Zoom — Adjust the time scale on wider screens to see more or fewer hours.